Status: Full-time, permanent
Reports to: Human Resources and Operations Manager
Salary: $48,000-$55,000
Benefits: RRSP Matching, employer paid Group Health Benefits, generous vacation and sick leave, annual
wellness allowance and professional development reimbursement
About Emond Harnden
As a boutique labour and employment law firm, Emond Harnden has represented the interests of
management in both official languages for over 35 years. Originating in Ottawa, our roots have spread
nationwide, proudly representing employers across every province and territory in Canada. Committed to
elevating the quality of our clients’ workplaces, we immerse ourselves in understanding their unique
objectives and foster enduring partnerships. This dedication has established us as the go-to trusted advisor
for some of Canada’s largest private, public, and not-for-profit organizations. With over 50 lawyers
exclusively focused on the specialized needs of organizations, Emond Harnden stands out as one of Canada’s
top management-side labour and employment law firms.
Job Summary
We are seeking a detail-oriented and customer-focused Facilities Coordinator to join our team. This role is
essential in ensuring the comfort, cleanliness, and smooth operation of our office environment for both staff
and visitors. You will be the go-to person for day-to-day facilities operations and managing vendor
relationships. While facilities management is a key component of the role, customer service is at its heart.
Experience in providing outstanding customer service is essential.
Key Responsibilities
• Ensure a welcoming and organized office environment for staff and visitors, maintaining the highest
level of customer service.
• Manage relationships with vendors for supplies, equipment, and services.
• Assist in planning and facilitating office renovations and improvements with the management team.
• Set up and take down flexible working spaces daily.
• Maintain up-to-date floor plans and emergency evacuation plans.
• Oversee the operation and maintenance of office equipment, including preventive care.
• Procure and manage office, kitchen, and furniture supplies.
• Organize and coordinate office moves and workstation adjustments.
• Ensure boardrooms and common areas (kitchen, filing areas, etc.) are tidy and prepared for client
meetings.
• Manage parking lists and enforce parking restrictions when necessary.
• Address and resolve facility service requests and perform other operational tasks as required.
Qualifications and Skills
• Proven customer service experience is essential.
• Previous facilities or office management experience is an asset.
• Bilingualism (English and French) is an asset.
• Strong time-management skills and ability to multitask in a dynamic environment.
• Exceptional organizational and communication skills.
How to Apply
To apply for this position, please submit your resume to resumes@ehlaw.ca.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview
will be contacted.
Emond Harnden is committed to a diverse and inclusive environment and is proud to be an equal opportunity
employer. All qualified applicants will receive consideration for employment without regard to race, colour,
religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or
veteran status. For individuals with disabilities who would like to request an accommodation, please contact
our Human Resources Department at resumes@ehlaw.ca.
